CAMP GUIDELINES

We are thrilled to welcome your family back (or for the first time!) to Hugs & Bugs Club camp! Since 2015, we've been dedicated to creating a nurturing space where children feel deeply loved, connect joyfully with nature, and build genuine friendships in small, caring groups. We're especially excited for a summer filled with laughter, play, reunions with old friends, and new bonds forming every day. Our camps prioritize outdoor exploration and fresh air whenever possible, with cozy indoor time in our nature-inspired spaces for creativity, relaxation, and relief from the heat. We embrace the magic of unstructured play, true socialization, and following the children's lead. While no gathering is completely risk-free, we're committed to minimizing risks through thoughtful practices that keep everyone safe and healthy.

Camp Basics

• Camps blend outdoor adventures (park fields, nature play) with indoor comfort (air-conditioned/shaded spaces when needed).

• The focus is always on fun, connection, and enjoying time with friends—no rigid schedules, just child-led joy.

Safety & Cleanliness Practices

• Warm, kind greetings upon arrival—as always!

• Families self-assess health before coming (see Health Policy below).

• Handwashing upon entry.

• Designated indoor-only shoes kept at the space throughout the session.

• Frequent cleaning and disinfecting of high-touch areas (doorknobs, sinks, tables, benches, switches, etc.) throughout the day.

Health Policy

To protect our campers, families, teachers, and their loved ones, we ask everyone to prioritize health:

• Take a full health check of your child and household before each camp day.

• Do not send your child if they or any household member has had symptoms of illness (e.g., fever 99°F+, cough, cold/flu-like symptoms, COVID, RSV, coxsackie, stomach virus, etc.) or used a fever reducer in the past 72 hours.

• If your child develops symptoms or a fever while at camp, they will be gently isolated, and you will be called for immediate pick-up (within 10 minutes).

• Your child must stay home for at least 72 hours after symptoms fully resolve.

• We follow similar protocols for vaccinations: children should remain home for 72 hours post-vaccination (bring immunization records or exemption letter as needed).

These measures help everyone enjoy camp safely and confidently.

Welcoming & Inclusive Environment

The only thing we do not tolerate is intolerance. Hugs & Bugs Club has always welcomed every family in our community regardless of age, sex, gender, sexual orientation, race, culture, family structure, vaccination status, or any other aspect of identity. We celebrate diversity, kindness, and respect, and we uphold these values every single day.

Refund Policy

Sawyer (our secure registration platform) collects a non-refundable 3.5% processing fee on the full camp cost at booking.

• Full refund (minus 3.5% processing fees + $350 non-refundable deposit per week/session) if canceled in writing by April 1, 2026.

• 50% refund (minus 3.5% processing fees + $350 non-refundable deposit per week/session) if canceled by May 1, 2026.

• No refunds or credits after May 1, 2026—no exceptions (including illness, vacation, emergencies, or changes in plans).

Additional notes:

• Tuition payments made on or after May 1, 2026, are non-refundable.

• No prorated refunds, credits, make-ups, or transfers for missed days (due to illness, travel, injury, or any reason).

• School break camps including winter and spring break are non-refundable, no exceptions.

We value our incredible staff deeply—they depend on consistent pay to support their families. We continue paying them fully even during absences, closures, or extra cleaning needs. This policy helps us plan reliably and sustain the high-quality, small-group experience we all love. Thank you for your understanding and partnership. We can't wait for an unforgettable summer of play, growth, and connection! If you have questions, reach out anytime: olivia@hugsandbugsclub.com or 201-253-0449.